event defining: afternoon (11:30-2:30) vs evening (5:00-8:00)
* afternoon (+):
  - more relaxed time; people feel more free to come and go as they want
  - traditional time for our drives
* afternoon (-):
  - we need to get up early
  - time crunch in getting people there?
  - people recovering from parties?
* evening (+):
  - we have the day to cover last minute stuff that will crop up
  - do people goto axe & palm more during these hours? prolly > @ lunch time
* evening (-):
  - food needs to be more substantial
  - if we get too many unexpected people, we might run out of food
  - we dont know how effective rolling ppl out @ this time will be

people to contact for logistical stuff:
- Nanci Howe -> OSA (white plaza) (also ask her if we need to order security or if we can do it ourselves)
- Jeanette Smith-Laws -> Tresidder Meeting Services (courtyard)
- Event and Labor Services -> stage/tables/chairs (get quote from website)
- Asia -> AADP (teddy)
- Stanford Concert Network -> speakers/mics

food sponsors??: [see below for additional idea]
- yul kwon/red mango?
- fresh taste?
- tofu house?

groups to collaborate with:
- aagsa (funding)
- aasa (funding)
- okada

GET STUDENT GROUPS TO COME OUT AND RUN TABLES/FOOD BOOTHS? 
-> remember ITASA night market?
-> emulate that style

==> content: get each group to tell part of a story?
==> big question: how do we get other groups to feel like they're involved? how can we emulate what fashion show used to do? 

performances: which is a better draw... on-campus, or off?

    on campus:
  - lfe step
  - alliance
  - dv8?
  - taiko?
  - hwimori?
  - kayu?
  - raagapella?
  - raas/hfd/bhangra?
  - non-asian affiliated?

    off campus:
  - BIG NAMES: Kaba Modern??
  - Passion
  - 
  - 

budgeting:
- Stage/tables/chairs: $
- Labor Charges:       $
- Performances:        $
- Flyering:            $
- Food:                $
- Drinks:              $
- General Supplies:    $
- Speaker system:      $
- Sound Techs:         $
- Security:            $
- Raffle Prizes       
  - Event T-Shirts:    $
  - Gift Cards:        $
  - Big prize:         $

Positions and responsibilities:

Event Chairs: Andrew Pipathsouk and Andrew Dao?
-make sure everything runs according to plan
-keep in touch with the most critical contacts
-location booking
-date scheduling (look @ big game/reunion homecoming dates events.stanford)
-keep track of sub-committee chairs

External Committee Chair: Teddy? MNgo? JPang? Tayvin?
-keep in touch with AADP
-book and keep in contact with performers both on campus and off
-work on program schedule 
-print programs

Finances Committee Chair: PSo? Raj? Alex? Albert? Arthur?
-keep track of funding
-keep track of budget
-talk with funding sources
-contact businesses for sponsorships

Fine Logistics Committee Chair: JLee? DBao? Arthur? MNgo?
-keep in contact with ELS/SCN for sound equipment, tables/chairs/stage
-take care of food
-raffle prizes
-buy raffle tickets, plates, pens, cups, and other general supplies
-take care of day of stuff

On the day of, we need people to:
-run security
-be runners for performers
-handle food
-give directions to off-campus ppl
-help out at donating table
-collect raffle tickets

Outreach Committee Chair: Alan You? Sheppard?
-design and order t-shirts
-advertise: NEED TO HELLA DRAW PEOPLE OUT! (videos?)
-ask other groups to contribute?
-plaster the campus with flyers